Privacy Policy

01Information We Collect

Information you provide

Information you voluntarily provide to us may include:

• Name
• Email address
• Company or organization
• Professional or employment related information
• Information about a staffing need or opportunity
• Messages or documents you voluntarily provide
• Résumé information when voluntarily provided

A résumé or professional profile may contain employment history, education, qualifications, certifications, skills, location, and contact information.

Information generated automatically

Our website systems may generate technical information in the ordinary course of operating and securing the site, including:

• IP address
• Browser type
• Device type
• Operating system
• Pages visited
• Date and time of access
• Diagnostic, security, and error information

02How We Use Information

We use the information described above to:

• Respond to inquiries
• Understand staffing needs
• Communicate about staffing services
• Review qualifications
• Communicate about potential opportunities
• Evaluate fit for a role
• Carry out recruiting and staffing activities
• Maintain appropriate business records
• Operate and secure the website
• Prevent fraud, spam, and security incidents
• Comply with legal obligations
• Protect H&S, our clients, candidates, and others

Contacting H&S or providing information does not guarantee an interview, candidate submission, staffing engagement, job opportunity, placement, or other outcome.

03Candidate Information and Client Sharing

H&S will not submit a candidate’s profile or résumé to a client for a particular opportunity until the candidate has been informed about the opportunity and has approved that submission.

Before representing a candidate for an opportunity, we discuss the opportunity and the compensation associated with it.

Where a candidate has approved a submission, the information shared with the client may include experience, qualifications, skills, work history, location, availability, and résumé information.

If an opportunity does not move forward, H&S aims to communicate the outcome to the candidate.

04Information Disclosure

We may disclose information in the following circumstances:

Clients and prospective clients

Candidate information is shared with a client for a particular opportunity only after the candidate has been informed of that opportunity and has approved the submission, as described in Section 03.

Service providers

We may share information with service providers that support our operations, including hosting, email, communications, security, storage, recruiting, staffing, and general business operations. Service providers are expected to use information only as needed to provide services to us.

Legal and safety

We may disclose information where we believe it is required or permitted by law, or where we believe disclosure is reasonably necessary to comply with legal process, enforce our terms, investigate potential violations, or protect the rights, property, or safety of H&S, our clients, candidates, or others.

Business transactions

If H&S is involved in a merger, financing, restructuring, acquisition, sale of assets, or similar transaction, information may be transferred as part of that transaction.

We do not sell personal information.

05Screening, References, and Background Checks

Depending on the opportunity, screening may include:

• Résumé review
• Recruiter screening
• Technical screening
• Internal technical interviews
• Work authorization or eligibility review
• Role specific qualification against the client brief
• Reference checks when appropriate or required
• Background checks when appropriate or required

Not every opportunity will involve every screening step.

If a background check or other consumer report requires a separate disclosure, authorization, or notice under applicable law, that process will be provided separately.

Providing information to H&S through the website does not by itself authorize H&S to obtain a consumer report or background check.

06Data Retention

We retain information for as long as it is reasonably necessary for the purposes described in this policy, including responding to inquiries, carrying out recruiting and staffing activities, maintaining business records, resolving disputes, and complying with legal obligations. Retention periods vary depending on the type of information and the reason we hold it. When information is no longer needed for these purposes, we take reasonable steps to delete it or render it no longer attributable.

You may ask us to delete information you have provided by writing to the address in Section 13.

07Security

We take reasonable measures intended to protect information against loss, misuse, and unauthorized access, disclosure, alteration, and destruction. No method of transmission over the internet and no method of electronic storage is completely secure, and we cannot guarantee absolute security. You send information to us at your own discretion, which is why we ask that highly sensitive information not be submitted through the public website.

08Cookies and Similar Technologies

Our website may use cookies or similar technologies that are necessary for the site to function, to remember basic preferences, and to support security. Most browsers allow you to refuse or delete cookies through their settings. Disabling cookies may affect how parts of the site behave.

If we introduce analytics or other non essential technologies in future, we will update this section to describe them before or at the time they are used.

09Browser Privacy Signals

Some browsers offer Do Not Track signals or opt out preference signals such as Global Privacy Control. Where we are required by applicable law to honor a browser privacy signal, we will treat that signal as a request under the rights described in Section 10 to the extent it applies to information we hold.

10Privacy Choices and Rights

You may contact us at any time to:

• Ask what information we hold about you
• Ask us to correct information that is inaccurate
• Ask us to delete information you have provided
• Ask us to stop contacting you
• Withdraw approval for a candidate submission that has not yet been made

We will respond to requests as required by applicable law. We may need to verify your identity before acting on a request, and some information may be retained where we are permitted or required to keep it.

11California Privacy Rights

If you are a California resident, you may have rights under California law to request access to the categories and specific pieces of personal information we have collected about you, to request correction or deletion of that information, and to be free from discrimination for exercising those rights. We do not sell personal information and we do not share personal information for cross context behavioral advertising.

To exercise a right, contact us using the details in Section 13. You may use an authorized agent where permitted by law, and we may ask for proof of that authorization.

12Children’s Privacy

Our website and services are intended for adults in a professional context. They are not directed to children, and we do not knowingly collect personal information from children. If you believe a child has provided information to us, contact us and we will take appropriate steps to delete it.

13Third-Party Websites and Contact

Third-party websites

Our website may link to websites operated by others. We are not responsible for the privacy practices or content of those websites, and this policy does not apply to them.

Changes to this policy

We may update this policy from time to time. When we do, we will revise the Effective Date at the top of the page. Continued use of the website after an update indicates that you are aware of the current policy.

Contact us

Questions or requests about this policy can be sent to:

H&S Staffing Co
contact@hsstaffingco.com